Slate of Officers
President Shelly Carlson
Vice President Judy Bryan
Vice President Judy Bryan
BIO
Hi, my name is Shelly Carlson. I reside in Elverta, California with my husband Shawn. I was born and raised in Montrose, Colorado. Our family moved to California and we were supposed to be there for 2 years and then go back home. My parents business grew and so that was the start of keeping up here. I got married and had children and m
BIO
Hi, my name is Shelly Carlson. I reside in Elverta, California with my husband Shawn. I was born and raised in Montrose, Colorado. Our family moved to California and we were supposed to be there for 2 years and then go back home. My parents business grew and so that was the start of keeping up here. I got married and had children and my children by the blessings of God gave me grandchildren. That has kept my husband and I in California. We like rodeoing, volleyball, softball, basketball, football and a lot of family time. We have a small patch of land that keeps us very busy but we love having our small space. I was raised Roman Catholic and in August of 2011 I came to the Episcopal Church. I joined the Daughters of the King shortly after coming to the Episcopal Church. I served as President of the Esther Chapter for 6 years at St. John’s Episcopal Church in Roseville, CA. I then went on to serve as Assembly president for the Northern California Diocesan Assembly for 3 years. I have served as President of Cursillo of Northern California for 3 years. God has given me so many blessings in my life, I want to serve and give back. I love the connection all the Daughters have with each other no matter where they are from. I hope to serve Province VIII if it is God’s will. See you at Triennial!
Blessings from my heart to yours.
QUESTIONS FOR THE NOMINEE
Please answer the following questions in no more than 3 sentences and return with the nomination form:
Have you read the job description and are you willing and able to perform the duties outlined?
I have read the job description. I am able and willing to perform and carry out the duties outlined.
What strengths and/or experience will you bring to the Provincial Board?
I bring 6 years of Chapter President, 3 years as Assembly President and 8 years as a vestry member plus the experience of a variety of other boards I have served on. I have always been very diplomatic and I try in all I do to ensure I'm following God's plan.
In what ways are you experienced in electronic communications? Please cite examples.
I can run zoom meetings. I am always ready and wiling to learn more. I am well versed in Microsoft Outlook. In emailing and texting I'm a pro!
What specifically qualifies you for the position you are standing for?
Many years of serving on boards and my belief to better an organization you must bring your administrative experience but spend time with God in prayer and listening to ensure you are heading in the right direction.
To whom do you turn when you need guidance and/ or spiritual support?
Fr Cliff Haggenjos
Vice President Judy Bryan
Vice President Judy Bryan
Vice President Judy Bryan
BIO
I have been in Arizona since 1999 and have attended St. Peter's Episcopal Church about as long. I have a daughter with 3 children who live in Phoenix who I spend a great deal of time with. My son's family (2 children) live in Harrisburg, PA so I don't get to see them as often. I taught school in Arizona for 10 years until I retired.
BIO
I have been in Arizona since 1999 and have attended St. Peter's Episcopal Church about as long. I have a daughter with 3 children who live in Phoenix who I spend a great deal of time with. My son's family (2 children) live in Harrisburg, PA so I don't get to see them as often. I taught school in Arizona for 10 years until I retired.
QUESTIONS FOR THE NOMINEE
Please answer the following questions in no more than 3 sentences and return with the nomination form:
Have you read the job description and are you willing and able to perform the duties outlined?
I have read and pledge to perform the duties of the vice president as stated in the bylaws. As president of the diocese, I have performed many of these duties listed here. However, my first thought when beginning any task is to repeat to myself, “I will with God’s help.”
What strengths and/or experience will you bring to the Provincial Board?
Since being president of my local chapter, I have a good understanding of how chapters work and how to be a good advisor to them. As diocesan vice president for two terms and diocesan president for two terms, I have a good understanding of the organizational structure of DOK from the bottom up. I understand the role of the Province and how to be of service for it’s best functioning.
In what ways are you experienced in electronic communications? Please cite examples.
I am fairly literate at using various computer programs for both computer generated skills and social media. Since I am no longer in the workplace, some of my learned skill such as creating a power point program may be a little rusty but still serviceable. I have my own zoom account and use it often for small to large meetings as well as assemblies.
What specifically qualifies you for the position you are standing for?
My big goal in life is to see the DOK grow and prosper at all levels. I put a lot of time and effort into seeing that we are known and recognized as God’s servants. I have been blessed with many gifts and talents and always apply them to my goals. I have finished my second term of office at the diocesan level and will devote my time to the Province.
To whom do you turn when you need guidance and/ or spiritual support?
There are several Daughters in my life who support and influence me along the way. I also have several deacon friends who are good advisors. But there is no one I consider with more than my heavenly Father who I often feel nudges me in the right direction.
Secretary Adele Thomas
Secretary Adele Thomas
Secretary Adele Thomas
BIO
Aloha! I am Adele J. Thomas, currently President of DOK in the Diocese of Hawaii and candidate for Secretary of DOK Province VIII. I have been a Daughter since 1998. I am a cradle Episcopalian born and raised in Philadelphia, PA, having attended St. Augustine Church of the Covenant until I was 18 years old and The Church of the H
BIO
Aloha! I am Adele J. Thomas, currently President of DOK in the Diocese of Hawaii and candidate for Secretary of DOK Province VIII. I have been a Daughter since 1998. I am a cradle Episcopalian born and raised in Philadelphia, PA, having attended St. Augustine Church of the Covenant until I was 18 years old and The Church of the Holy Apostles and The Mediator from then until age 66 when I moved to Ewa Beach, Hawaii. I am now a member of St. Timothy's Episcopal Church, Aiea, HI, where I am a very active DOK. Throughout the years I have served my church in many areas. Because I was a Philadelphia school teacher for 40 years, I have often been tapped for Sunday School, Acolytes and Vacation Bible School duties. Over time, I have served as Lay Eucharistic Minister, Lector, ECW Secretary, Vestry Secretary and DOK Chapter President and Secretary. I have always appreciated the challenges and joys that serving brings, For His Sake!
QUESTIONS FOR THE NOMINEE
Please answer the following questions in no more than 3 sentences and return with the nomination form:
Have you read the job description and are you willing and able to perform the duties outlined?
I am familiar with the job description for Secretary and I am willing and able to perform the duties.
What strengths and/or experience will you bring to the Provincial Board?
During the years from 1998 until 2015, I served as both President and Secretary of the DOK Edna Carroll Chapter at the Church of the Holy Apostles & the Mediator in Philadelphia, PA. From 2017 until 2019, I served as Secretary for DOK Diocese of Hawaii and am currently Preside of DOK Hawaii since 2019. For the past year and a half I have been the appointed Devotions Chair for DOK Province VIII, opening and closing all meetings with prayer and arranging devotional material/information for DOK Triennial 2022 in Baltimore, MS
In what ways are you experienced in electronic communications? Please cite examples.
My experience in electronic communications is limited. I am able to compose, send out, reply to and forward emails as well as navigate through Zoom communications.
What specifically qualifies you for the position you are standing for?
I have successfully held the position for DOK at the Diocesan and chapter levels. I have also , many years ago, served as Secretary of the Vestry at my church in Philadelphia.
To whom do you turn when you need guidance and/ or spiritual support?
I turn to a few clergy members and/or my DOK Sisters in Christ and sometimes to family members.
TREASURER SANDI lANZAROTTA
Secretary Adele Thomas
Secretary Adele Thomas
BIO
Diocese: San Diego
Parish: St. Peter’s, Del Mar, CA
Chapter: St Hilda of Whitby
Number of years a Daughter: 24 years
Offices held at the chapter and/or diocesan level:
Chapter – Secretary, Treasurer, President, Historian,
Province – Transitional Board, Treasurer
I currently reside in what I call my tiny condo, a compact 2 bedroom in an in
BIO
Diocese: San Diego
Parish: St. Peter’s, Del Mar, CA
Chapter: St Hilda of Whitby
Number of years a Daughter: 24 years
Offices held at the chapter and/or diocesan level:
Chapter – Secretary, Treasurer, President, Historian,
Province – Transitional Board, Treasurer
I currently reside in what I call my tiny condo, a compact 2 bedroom in an independent living community in Encinitas, CA. We have a 9 hole golf course and I finally purchased my golf tag and am learning the sport - mostly for now I am walking the course and enjoying trying the hit the ball anywhere! I also enjoy the community events and am still very active in our church's Memorial Ministry. Being an active Daughter, i have attended every Triennial since 2009. I am looking forward again to Louisville where I will meet up with old friends and see our International Daughters. I hope you will join us. It truly is an experience you will always remember.
QUESTIONS FOR THE NOMINEE
Please answer the following questions in no more than 3 sentences and return with the nomination form:
Have you read the job description and are you willing and able to perform the duties outlined? Yes, I am willing to continue as Province Treasurer.
What strengths and/or experience will you bring to the Provincial Board? To this team I will bring my love of the Order, my DOK officer experience & my background in management & accounting.
In what ways are you experienced in electronic communications? Please cite examples. I have designed and set up several companies electronic accounting systems including helping in the conversion of the Province bookkeeping system.
What specifically qualifies you for the position you are standing for?
I have a degree in Business Management/Accounting/Computer Science. I own a Property Management Company that has been in business for over 30 years & I have held various treasurer positions with small business, HOA associations & DOK. I have designed and streamlines accounting systems for my business and the Daughters.
To whom do you turn when you need guidance and/ or spiritual support?
I depend on Christ every day for direction and strength, listening for his words throughout my day. On earth, I have a 2 wonderful Sisters who know me very well. They listen to me, pray with me and are my guiding light thru good times & low times. I have a close relationship with my pastor and several members of my parish. Each support me with their strengths & caring when I call. I have gotten so much caring & support from my fellow Province Board team. I am so lucky to have so many wonderful spiritual friends in my life.
Leadership
Province VIII Nominating Committee Prayer 2024
Heavenly Father,
The DOK Province VIII Nominating Committee comes before you today in humility and faith. We thank you for all you have given us and the many blessings in our lives. This committee asks for your strength and guidance. Show us the way and fill us with wisdom and courage as we seek out Daughters of the King for their various talents and energies. Fill potential nominees with willingness and inspiration to serve and lead. Help our committee to remember your grace and love and help us to remember to be faithful in our service to You. Give us understanding, patience and enduring love to face the challenges of this committee work with grace. We ask these things in Your name and
For His Sake. Amen.
Written and submitted by Adele Thomas, Devotions Chair, DOK Province VIII
Adapted from Crosswalk.com 20 Opening Prayers Perfect for Meetings, Church, and Events.
crosswalk.com/faith/prayer/5oeningprayers-for-meetings/church/events
Discipleship 101:
Principles of Leadership in Daughters of the King:
1.Daughters of the King leadership requires leading by example, i.e.
a. Praying, serving, and witnessing – fulfilling our vows
b. Serving other Daughters in love – Love is patient, love is kind. It does not envy, it does not boast, it is not proud. It is not rude, it is not self-seeking. It is not easily angered, it keeps no record of wrongs. I Cor. 13: 4-7
c. Using God-given gifts and talents to glorify God and bless The Order
d. Manifesting in some degree the fruits of the Spirit (love, joy, peace, etc.)
2. Daughters of the King leadership requires sensitivity to God’s will as discerned through:
a. Scripture
b. Godly counsel
c. Intelligent assessment
d. Inner awareness of the Holy Spirit’s direction
In the Order’s prayer, we ask to remember “that it is Your work we are called to do” – not our own, or even the Order’s, but Christ’s.
A fully functioning Board is a gift to God. Kindly review the items below to ensure that, with God’s help, you as a nominee will be willing and able to assume the duties of a Province VIII Board Member.
Qualifications for Nominees to the Province VIII Board
Adapted for use by the Province VIII Elected Board from the National Council of The Order of the Daughters of the King®
As well as the spiritual component of servant leadership, a Board member is called to serve in an administrative capacity, as well as holding a fiduciary responsibility to The Order. To perform these administrative responsibilities, a Provincial Board member agrees to:
· Be able and available to travel to Board meetings and Provincial Assemblies once or twice a year. Be available for monthly Zoom conference calls with the Executive Board and the entire board as scheduled.
· Be willing to communicate in a timely manner with other Board members via telephone and email between Board meetings.
· Be available to answer questions, consider and vote on decisions and develop strategy, and plan and implement projects associated with any chairmanship or committee role assumed on the Board.
· Be available to communicate in a timely manner with the National Office when there are decisions that need to be made and documents created that are required to complete the business of The Order in Province VIII.
· Be willing to accept assistance in fulfilling one’s duties, if temporarily incapacitated.
· Be willing to step down when personal or other circumstances prohibit you from fully functioning in the position assumed.
NOTE: This information is available for download - see top of page
Province Roles
DOK Province VIII Nominating Committee
& Elected Positions Information
Elected Positions:
President
Vice President
Secretary
Treasurer
Daughters-at-Large Representative to Triennial
Appointed Positions include:
DAL Chair
Membership Chair
Strategic Plan Chair
Junior Directress
Communications
Historian
Bylaws regarding the Nominating Committee and Election of Officers
Section 2. Election of Officers
A. Nominating Committee. In the first quarter of the year prior to the year of the National Convention, the Provincial President shall appoint a nominating committee consisting of at least three (3) members. Each member of the nominating committee will be responsible for a different geographic area within Province VIII.
B. Eligibility. To be eligible for nomination to a Provincial office, a Daughter must be current in her dues, have held some office in a chapter, Diocesan Assembly, or Provincial Assembly, and have been a member of The Order of the Daughters of the King® for at least three (3) years. To be eligible for the Daughters at-Large Delegate position, the Daughter must meet the qualification of a Daughter at Large, meet the above criteria* and be proposed by her Diocesan Executive committee.
*The Nominating Committee has met and determined that the DAL Representative to Triennial does NOT need to have held an office in a chapter, diocesan assembly or provincial assembly.
C. Nomination process. Members shall be nominated by submitting a completed application and letter of support to the nominating committee at least four months prior to the annual meeting occurring prior to the triennial National Convention meeting.
Within one month of receiving the completed applications and support letters the nominating committee shall prepare a slate of officers.
D. Report of Nominating Committee. The report of the nominating committee, containing its nominations for officers, shall be made available to the members at least three months before the Provincial Assembly held prior to Triennial Convention. The nominating committee shall present the slate of at least one candidate for each elected office from the qualified applicants at the Annual Meeting. In addition to the slate of officers, the nominating committee shall present at the Annual Meeting the nominees for the Daughter at-Large Delegate to National Convention (Triennial).
E. Election. A simple majority of the votes cast by the members present at the Annual Meeting is needed to elect. If there is a tie in any of the Provincial office elections, the vote will be taken again.
F. Vacancy. In the case of a vacancy in the office of the Provincial President, the Provincial Vice President shall fill the unexpired term. In the case of a vacancy in another elected or appointed office, the Provincial President shall appoint another eligible Daughter to fill the vacancy, subject to the approval of the Executive Committee.
Article V-Provincial Assembly Board
Section 1. Membership and Term
The Assembly Board shall be composed of the Executive Committee, the Diocesan Presidents, the Historian, the Junior Daughter Directress, the Daughters-at-large Chair and the Membership and Communications Chair. The three (3) year term of the Diocesan Presidents, the Historian, the Junior Daughter Directress, the Daughter-at Large Chair, and the Membership and Communications Chair will coincide with the terms of National officers.
The Assembly Board shall meet just prior to the Annual Meeting and at other times as needed. A quorum shall be 1/3 of the Board members.
Section 2. Duties and Responsibilities
The Executive Committee shall be responsible for all business of the Province between Assembly Meetings. In addition:
A. The Historian shall collect materials and keep a record of the activities in the Province, including a Provincial scrapbook for the three (3) year term of office and shall display these if possible, at the Annual Meeting. The scrapbook may be displayed in an electronic format. She shall give a report at the Annual Meeting.
B. The Junior Directress, appointed by the Province VIII Assembly, is able to succeed herself, however she shall not exceed three full terms. A term is defined as 24 months. The Junior Daughters Directress shall promote Junior Daughters chapters in the Province. She shall work with the Diocesan Junior Daughters Chairs to supply information about Junior Daughters to interested Senior chapters. She also shall facilitate communications between Junior Daughters Chapters in the Province and coordinate any Province-wide activities or projects. She shall give a report at the Annual Meeting.
C. The Daughters-at-Large Chair shall work with and assist the Diocesan Daughters at Large representative, in involving Daughters at Large in activities at the Diocesan level. She shall see that Daughters at Large are informed of all activities on the Provincial level. She shall give a report at the Annual Meeting.
D. The Membership* and Communications Chair shall work collaboratively with the Provincial Assembly Board members and closely with the Provincial Board President to lead communications with the membership including the newsletter, registration flyers, and website postings.
*The duties of the Membership Chair have been revised and are outlined at the end of this document.
Section 3. Duties of the Officers
The duties of all officers shall be to look after the general interest of The Order in the Province. Three (3) officers constitute a quorum. In addition:
A. The President shall represent this Provincial Assembly on the National Council and at Provincial Synod. If unable to attend a National Council meeting, it is her responsibility to appoint someone from the Province Executive Board to represent the Province at the meeting. She shall preside at all Annual Meetings of the Assembly, the Assembly Board, and the Executive Committee. She shall appoint other Board members who are not elected, the Board Advisor, all committees and committee Chairs, and shall be an ex-officio member of all committees except the Nominating Committee. She shall nominate the Chaplain, subject to the approval of the Executive Board. The president shall, with the assistance of the board, promote the extension of The Order in the Province by personal visitations to provincial assemblies, instituting chapters, installing officers, and filling speaking engagements when invited by the diocesan president or her representative. She shall stay in close communication with the board and diocesan presidents by email, newsletter, personal mail or telephone.
She may sign or endorse checks, drafts and notes in the absence of the treasurer, and shall perform such other duties as the board may direct. She shall perform all other duties pertaining to her office. The president shall with the assistance of the board promote the extension of the Order in the Province by personal visitations to provincial assemblies, instituting chapters, installing officers, and filling speaking engagements when invited by the diocesan president or her.
B. The Vice President shall, in the absence of the President, perform all duties of the President. She shall act as coordinator of all retreats and Province assembly which includes their planning. She shall assist the Provincial President as requested by her. In case of the resignation or death of the President, the Vice President shall assume the duties of the President.
C. The Secretary shall keep all minutes of the Annual Meeting, the Assembly Board, Executive Board and any called meetings. She shall maintain the permanent record of all past and present minutes in electronic and hard copy formats. Records of minutes over six (6) years old may be archived at the National Office. She shall perform all other duties pertaining to the office and assist the President as requested. The Secretary shall send correspondence at the direction of the President. She shall assist the President in preparing materials for the Annual Meeting. She shall perform all other duties pertaining to the office and assist the President as requested by her.
D. The Treasurer shall collect and receive all monies for the Province and make all disbursements. She shall keep an accurate record of all receipts and disbursements in electronic accounting program and hard copy formats and make a report to each meeting of the Executive Board, the Assembly Board and at the Annual Meeting of the Assembly. Each year she shall prepare a proposed Budget and present it at the Annual Meeting for its approval. Prior to presentation to the Assembly, the proposed budget shall be presented to the Executive Board and the Assembly Board for review. The fiscal year will start Sept 1 and end Aug 31 each year. All financial records shall be reviewed and reconciled by a competent financial individual or committee within three (3) months of the National Convention.
E. The Board Advisor shall be appointed by the President and should be a past Provincial President, or Provincial Vice President. She shall advise the President and Board on matters pertaining to The Order in the Province. The Board Advisor shall have seat and voice, but no vote.
Addendum
PROVINCE ASSEMBLY MEMBERSHIP CHAIR
(may be assigned to Province Assembly Vice President)
The Province Assembly Membership Chair is concerned with all things membership and encourages the members of her province to promote growth and to help resolve concerns relating to membership.
Her responsibilities include:
· Reach out to Diocesan Assembly presidents and their Membership chairs to encourage and assist with the formation of new chapters. In dioceses where Daughters are not present or there are fewer than three chapters, the Chair may initiate contact with the Bishop, clergy and women in the parishes, offering information about The Order and how to start a chapter.
· Monitor chapters with less than three members and encourage diocesan leadership to personally contact these women and/or the clergy in charge of parish where chartered. Offer assistance in efforts to revitalize these chapters.
· Be available by phone or email to help resolve concerns of Daughters that relate to membership. Be open to answering questions and to help provide solutions to membership issues within your dioceses and their chapters. Consult with the Province Assembly president and, if necessary, seek assistance from the National Membership chair.
· Encourage diocesan assembly membership chairs and/or diocesan assembly presidents to promote payment of National dues and to review lists showing Daughters who are behind in the payment of their dues. Personal contact by phone is encouraged, as well of the counsel of the clergy where her chapter is located. The province membership chair should be familiar with the procedure for providing dues assistance and dues relief and educate leadership at all levels.
· Seek assistance, as needed, from the National Membership Chair in the resolution of issues relating to membership, including payment of dues and requests for dues assistance and dues relief. The final decision on these matters will be decided by the National Membership Chair.
Province and diocesan assembly and chapter presidents now have access to their member lists via the doknational.org website.
NOTE: This information is available for download - see section below